Frequently asked questions about Trazday

Trazday is a digital platform for organizing, managing and prioritizing tasks and projects, on your own or as a team.

It brings together in one place the work that needs to get done, along with owners, dates, progress and priorities.

Trazday tackles an everyday problem in managing work: having a to-do list isn't enough; you also need to know what to tackle first.

That's why, in addition to organizing work into teams, boards and tasks, Trazday includes a prioritization tool that helps put your pending work in order.

Trazday is used to manage tasks, projects and work activities from one central platform.

You can use it to manage projects, organize a department's work, keep track of client work, run internal processes or simply get your own tasks in order.

The platform shows what needs to be done, what's in progress, what's already finished and what needs attention.

The goal is to keep work tracking from ending up scattered across spreadsheets, emails, messages, documents and different platforms.

In many organizations, work-related information ends up spread across email, WhatsApp, spreadsheets, meetings, documents and different tools.

That can lead to forgotten tasks, lost information, unclear responsibilities, trouble knowing the status of a project and constant doubts about what should come first.

Trazday centralizes work in a space where tasks can be organized, assigned, updated and prioritized.

That way, everyone can check a single source of information to know the status of their work and projects.

Trazday organizes work mainly through teams, boards and tasks.

An organization can create different teams based on its structure and, within them, use boards to represent projects, clients, campaigns, processes, departments or any other way of organizing work.

Each board holds its tasks.

Users can check their work, follow up on progress and use Trazday's prioritization tools to understand which tasks need attention first.

Prioritizing means putting different tasks in order to decide which ones should get attention first.

Someone can have ten, twenty or a hundred pending tasks and still not know where to start.

Trazday includes a prioritization tool that helps with exactly that decision.

The goal isn't to pile up tasks or try to do everything at once, but to give each person more clarity about what to do first.

A to-do list lets you write down pending tasks.

Trazday takes that idea into a more structured environment, where tasks can belong to teams, boards and projects, and include owners, dates, follow-up and prioritization.

That means you can use Trazday as a personal tool or as a shared workspace.

The main difference is going from just writing down what needs to be done to having a structure to organize, see and prioritize the work.

You can use Trazday both ways.

One person can use it to manage their own tasks, organize personal or professional projects and get more clarity on what to tackle first.

At the same time, Trazday lets several people work within the same structure, taking part in shared teams, boards and projects.

You can start using Trazday on your own and bring other people in later, or use it from day one as a management platform for a team or organization.

Yes. Trazday can be used to manage projects, although it isn't limited to traditional projects.

It also works for recurring work, operations, clients, campaigns, administrative processes, content production, internal requests and many other kinds of work.

A board can represent a project, but also a client, a department, a campaign or any set of activities that needs follow-up.

That lets each organization adapt Trazday to the way it works.

Trazday can be used by organizations of different sizes and industries that need to manage tasks, projects, owners, dates and priorities.

It can be used by marketing agencies, service companies, startups, consulting firms, architecture studios, accounting firms, tech companies, sales departments, administrative teams, marketing teams and many other organizations.

Trazday isn't limited to a specific industry.

Its value comes from a need many organizations share: more clarity about the work that needs to be done and what should come first.

No. Trazday is designed so you can get started quickly.

The platform aims to avoid long rollouts where a company has to spend many hours configuring a system before it can use it.

You can create your structure, invite people, create boards and start adding tasks without first building a complex management system.

One of Trazday's advantages is precisely a shorter learning curve, so people can start working quickly.

Trazday is designed to offer an intuitive experience that's easy to understand.

The goal is that essential actions like creating a board, adding a task, assigning it or checking your work can be learned simply by using the platform.

Trazday may offer documentation, guides and help materials, but the idea is that nobody should have to spend hours watching videos or sitting through training just to get started.

Ease of use is part of what Trazday offers.

Trazday aims to offer competitive pricing compared with many task and project management solutions on the market.

The idea is to combine ease of use, fast setup, work prioritization and an accessible price, so an organization doesn't have to pay for a large number of features it may not need.

The cost depends on the plan you choose and the terms available at the time.

Before subscribing you'll be able to review the features, terms and prices of each plan.

No.

Trazday lets you invite people with different email addresses and providers.

That means team members don't need to belong to the same company domain to collaborate in Trazday.

For example, an organization can have users registered with a company email and, at the same time, invite people who use Gmail or other email addresses.

That makes it easier to collaborate with employees, suppliers, freelancers, consultants and outside professionals.

Yes.

Trazday lets you invite people even if they don't share your company's email domain.

That makes it easy to include freelancers, suppliers, consultants, outside specialists or anyone else who needs to collaborate on certain projects or activities.

This way, an organization can bring together everyone involved in a project inside Trazday, whatever email provider they use.

Yes.

In Trazday's conversation bubble you can share files related to the work being done.

The idea is that a conversation isn't separated from the documents or materials needed to complete a task.

That keeps the work conversation and its files in the same place, so you don't have to hunt for documents later across different emails, chats or platforms.

Yes.

Trazday includes a conversation bubble for work-related communication inside the platform.

It helps keep the context of an activity from getting scattered across different channels.

You can also share work-related files in those conversations.

Trazday isn't necessarily meant to replace every messaging tool an organization uses, but to keep work conversations close to the tasks and projects they belong to.

Trazday aims to keep notifications from becoming yet another source of overload.

When someone has many tasks coming due, getting a separate email for each one can create a flood of messages and make notifications less useful.

That's why Trazday uses a unified email for certain notifications.

The information can be grouped into a single message where you can see which tasks need attention and which team and board each one belongs to.

The goal is to give you clear, useful information without needlessly filling your inbox.

The unified email lets you review different alerts or tasks in a single, consolidated message.

For example, if many tasks fall due in the same period, getting an individual notification for each one could create a large number of messages.

Trazday presents that information in a more organized way.

You can receive a summary that shows which activities need attention and which team and board they belong to.

That way, email works as a follow-up tool rather than a string of separate alerts.

Trazday can replace spreadsheets that are mainly used to track tasks, owners, dates and statuses.

Excel and Google Sheets are still very useful tools for working with data, running calculations and analyzing information.

However, when a spreadsheet starts being used as a project tracking system, problems can appear around conversations, ownership, follow-up, status changes and prioritization.

Trazday is designed specifically to organize and manage work, so it offers a structure built for that purpose from the start.

Trazday isn't meant to replace WhatsApp as a messaging tool.

What it helps avoid is WhatsApp becoming the main system an organization uses to manage tasks and projects.

When an important instruction gets buried among dozens of messages, photos, voice notes and conversations, it can be hard to tell later what's still pending.

Trazday lets you move the management of that work to a platform where tasks can be recorded, organized, viewed and prioritized.

Simply put:

WhatsApp is for chatting. Trazday is for organizing the work that needs to get done.

Trazday belongs to the category of platforms used to organize tasks, projects and collaborative work, so it can be evaluated alongside tools like Trello, Asana, Monday.com or Notion.

Each of these platforms has a different approach and set of features.

Some tools offer extensive customization and configuration options. However, that flexibility can also require more time to set up and learn.

Trazday aims for a more direct experience: create your structure, bring people in, add the work and start using the platform quickly.

In addition, one of Trazday's core elements is its prioritization tool, designed to help answer a fundamental question:

What should I do first?

In the end, the right platform depends on the specific needs of each person or organization.

No.

You don't need to be a Project Manager or know methodologies like Scrum, Kanban or Agile to start using Trazday.

Concepts like teams, boards and tasks let you bring your day-to-day work into the platform without first designing a complex methodology.

At the same time, organizations that already have their own processes can use Trazday to organize, view and prioritize their work.

Trazday can help reduce meetings whose main purpose is simply to find out what everyone is doing or which tasks are still pending.

When information is properly recorded and kept up to date on the boards, some of those questions can be answered by checking Trazday directly.

That frees meetings for topics where talking really adds value: making decisions, solving problems, discussing strategy or coordinating next steps.

For this to work, people need to keep the information about their work up to date.

Yes.

Trazday offers a 30-day free trial with no credit card required.

During the trial you can create your workspace, invite people, create boards and use the platform with real work.

A good way to evaluate Trazday is to use it during the trial with a real project or process to see how it fits the way you work.

When the free period ends, you can decide whether to continue with one of the available plans.

Trazday's price depends on the plan and the terms available at the time.

Trazday aims to stay competitive with other task and project management solutions, combining ease of use, fast setup, prioritization tools and an accessible price.

Before making any payment, you'll be able to review each plan's features, terms and price.

Organizations that need special terms can also ask about the commercial options available.

Trazday is for individuals, teams and organizations that need to manage tasks and projects with more clarity.

It can be used individually to organize your own work or rolled out as a shared tool across many people.

Trazday adapts from personal use to organizations with different departments, teams, projects and collaborators.

What these users have in common is the same need: understanding what needs to be done, who should do it, when it should happen and what should come first.

Trazday focuses on managing, organizing and prioritizing work.

For that reason, an organization that needs highly specialized functionality such as accounting, payroll, industrial production, inventory management, ERP, advanced CRM or other specific systems will probably need additional tools.

Trazday isn't meant to replace every application a company uses.

Its main goal is to help manage tasks, projects, owners, follow-up and priorities.

Depending on each organization's needs, Trazday can be used alongside other specialized tools.

Trazday has official channels where it shares platform news and content about productivity, work organization, task management and prioritization.

You can follow Trazday on:

• Instagram
• LinkedIn
• Facebook

These are Trazday's official channels on Instagram, LinkedIn and Facebook.

Trazday aims to simplify day-to-day work management through a combination of features and design decisions focused on ease of use.

Its main advantages include:

• Fast setup: you can start creating teams, boards and tasks without a long rollout.
• Easy learning curve: the platform is designed so you don't need to spend hours watching tutorials to get started.
• Task prioritization: Trazday doesn't just show what's pending; it includes a tool to help you decide what to tackle first.
• Collaboration across email providers: you can invite people even if they use different email domains and providers.
• Conversations and files: you can have work conversations and share files inside the platform.
• Better-organized notifications: Trazday can bring relevant information together in a unified email to reduce notification overload.
• Competitive pricing: Trazday aims to offer an accessible alternative to many management solutions on the market.

The goal is that managing the work doesn't become extra work.

Trazday is designed for people and organizations that want to organize their work without spending a lot of time configuring the tool they'll use to manage it.

The platform brings teams, boards, tasks, conversations, files, owners and priorities together in one place.

On top of that, Trazday includes a prioritization tool that helps you move from a common question —“What do I have pending?”— to a far more useful one:

“What should I do first?”

That combination of organization, simplicity and prioritization is at the heart of Trazday.